Everything your small business needs to know about securing OneDrive
With the past 15 months’ events, companies have had to adapt their workforce and work from home. The likes of Office365, OneDrive and Teams have become everyday words that mean so much more to people than a short while ago.
To many, OneDrive may appear to be a secure online cloud storage service, but in reality, it can be a security risk if not setup correctly.
Cyber threats have increased so much that data theft, malware, ransomware and compliance issues have become prevalent. As more people work remotely, the need for cybersecurity diligence has increased, which means you need to put systems and processes to protect your assets.
OneDrive’s primary goal is to provide a cloud storage service that is easy to use and enables you to collaborate. However, what it does not do is provide optimised user security and backup. We mean that if you don’t set it up correctly and have the proper controls, it can become a security concern. Let’s now look at some of these security concerns and ensure you don’t make some of the mistakes others have.
4 Key things you must do to secure your OneDrive files
1. Password security: Ensure you have a robust password policy and that must include 12 alphanumeric characters, regular password changes, and the same password cannot be used again.
2. Account security: As part of the Microsoft sign up; you are able to add extra details that can be used in the event of an account lockout. This ensures that you can regain access in the event of access issues.
3. User two-factor authentication: Microsoft offers this free to provide an extra layer of access security. The second factor can be through a smartphone app, phone call, email or text message.
4. Enable device encryption: If you access your data off of smartphone devices (or tablets), enable encryption. If the device gets lost or stolen, it is much harder for them to access the data.
6 key functionalities that OneDrive offers to keep your data secure
As part of your Office365 subscription, OneDrive offers several other inbuilt security capabilities that may require some configuration of sign up.
Anti Ransomware and OneDrive: Depending on your M365 subscription, Microsoft offers detection and rollback of any ransomware affected files. The system continuously monitors your data for changes and suspect activity. If your device is infected with malware or ransomware, you can recover your files and entire OneDrive to a point in time before the attack took place; but this is limited to 30 days.
Password protect your links: When you share your data with people, you will be able to password protect this access and also set an expiry date. This is a useful feature as it is very easy to forget who you have shared data with.
Activity monitoring on your OneDrive: As OneDrive is a cloud based system; it enables you to access your data from anywhere. This can surface other challenges and can make log in security a key concern. Microsoft actively monitors access to your account and if it detects a log in attempt from a new location, it will block and then alert you.
Roll back to previous file versions: If you are working on a file that is then saved and realise that you made a mistake and want to go back to the last; OneDrive will keep the previous edits and allow you to revert back to them.
OneDrive anti-virus scanning: As part of Windows 10 and M365, any files you download will be checked by Windows Defender. If there are any detections, you will be notified, and the file will be quarantined.
Deletion and recovery: When you delete a number of files in your OneDrive, you will be notified of this activity, and if it was not intentional, you will have the option to recover the files.
We hope that this blog has enabled you to see the benefits of OneDrive security and how you can go about maximising its security configuration.
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