Teck Genius
  • HOME
  • ABOUT
  • SERVICES
    • IT Support
    • Managed Services
    • Cloud Services
    • Cyber Security
    • Voice and Data
    • IT Consultancy
    • vCTO
  • SECTORS
    • IT Support for Architects
    • IT Support for Charities
    • IT Support for the Education Sector
    • IT Support for Financial Services
    • IT Support for Legal Services
    • IT Support for the Professional Services Sector
    • IT Support for the Property Sector
  • NEWS
  • CONTACT
0345 314 2001
Teck Genius
  • HOME
  • ABOUT
  • SERVICES
    • IT Support
    • Managed Services
    • Cloud Services
    • Cyber Security
    • Voice and Data
    • IT Consultancy
    • vCTO
  • SECTORS
    • IT Support for Architects
    • IT Support for Charities
    • IT Support for the Education Sector
    • IT Support for Financial Services
    • IT Support for Legal Services
    • IT Support for the Professional Services Sector
    • IT Support for the Property Sector
  • NEWS
  • CONTACT
0345 314 2001
  • HOME
  • ABOUT
  • SERVICES
    • IT Support
    • Managed Services
    • Cloud Services
    • Cyber Security
    • Voice and Data
    • IT Consultancy
    • vCTO
  • SECTORS
    • IT Support for Architects
    • IT Support for Charities
    • IT Support for the Education Sector
    • IT Support for Financial Services
    • IT Support for Legal Services
    • IT Support for the Professional Services Sector
    • IT Support for the Property Sector
  • NEWS
  • CONTACT
Archives
  • May 2022
  • April 2022
  • March 2022
  • September 2021
  • August 2021
  • July 2021
  • June 2021
  • May 2021
  • April 2021
  • March 2021
  • February 2021
  • January 2021
Categories
  • Cloud Services
  • Cloud Support
  • Cyber Security
  • Hosting
  • IT Support
  • Managed Services Provider (MSP)
  • Technology Solutions
How to share files safely without compromising your business security
teck-genius-secure-file-sharing
  • IT Support


How to share files safely without compromising your business security

File sharing is essential for businesses because all companies thrive on communication and collaboration. 

 

Your MSP or IT Support Company can be your go-to point to review suitable (and secure) solutions for your business.

 

However, it is essential to choose the right platform to be confident that any sensitive data is protected and that the whole process is made as secure as possible.

 

There are numerous cloud-based sharing sites out there. File sharing and cloud storage has become increasingly popular for storing data and photographs for personal use across various devices.

 

However, for business use, you do need to ensure that the option you choose has added protection when it comes to security; otherwise, you could compromise your company’s sensitive data.

 

Many of us are working remotely right now so your file-sharing should be as secure as possible. This means that if you are a business owner, it is crucial to choose the file sharing option that works across your company from all locations.

The issues with file-sharing in business

The issue with file sharing in companies is that your employees will probably use their own cloud sharing service for convenience when they need to share a file unless you have a secure system in place.

 

However, many free programs and personal cloud sharing are not very secure so doing this could be putting your company at risk of a security breach.

 

It is always important to remember that the information that we share online is not secure.

 

Even when using a personal cloud-based account, you do need to be mindful that storing sensitive information such as your bank details and personally sensitive data on the cloud is a security risk. 

 

Most of us don’t store personal information like this, but when you need to send a work file, it is easy to forget that it comes with risk.  This issue is enhanced when it comes to sending sensitive company data and information.

 

The problem is that most people don’t think about this when they send that work file via their cloud account. And if you have multiple employees using a range of free sharing options, your company’s data will be spread over the internet in a range of suspect locations.  If any of these employees are hacked, your company information will also be compromised.

 

According to IT professionals, using consumer-grade file-sharing services can have far-reaching consequences. Problems include; lack of control over where data resides, sensitive data breaches and more.

So what are the risks of file sharing?

All businesses need to communicate internally and although file sharing is essential, it does pose a risk to online security. There are three main areas of concern.

 

> Installation of malicious software

If an employee opens a suspect file that was placed on a file sharing service, he or she may introduce malware such as virus, spyware, Trojan horses or worms that will compromise the whole network.

 

> Susceptibility to attacks

If your file sharing software requires you to by pass the firewall in order to download or upload files, this creates a security breach which can lead to cyber attacks of your system.

 

> Sensitive data can be released

If proper policies of file sharing are not in place, your employee may be exposed to sensitive data. Once an unauthorised individual gains access to your file sharing service, it will be hard to discern just what they have accessed and how far your personal information has spread.

6 Tips to minimise the risk of file sharing in business

Any business owner must choose a file-sharing solution that is specifically aimed at business use and is easy and convenient to use.

 

1. Always choose an enterprise-grade file sharing solution. A reputable file-sharing provider gives you appropriate controls (so that not all staff members see everything on the network) and has visible security controls including expiring file access, auditing and compliance.

 

2. Use a business cloud-based system. These are easy to set up, offer ongoing agility and are easy to use. A business cloud-based system is fast to install, requiring very little technical ability.

 

3. Train your users how to use the system. Many people do not appreciate the risks of mishandling sensitive data and the use of ad hoc file sharing. Your employees should be fully trained to use your file-sharing system and understand what they cannot share outside the business. By understanding the security risk, they are less likely to cause a breach.

 

4. Your system must be easy to use. If your file-sharing system is not as easy to use as the many consumer options on the market, you may find that employees continue to share files using their personal accounts. Ease of use, is key to protecting your business’s information.

 

5. Consider an integrated system. If you are updating your file-sharing system it makes sense to choose an integrated approach that delivers other capabilities such as email security at the same time. Although a standalone file sharing system may be cheaper, an integrated system adds extra levels of security.

 

6. Do not ignore the problem or it will come back to bite you. A file-sharing provider that enables users to send and receive even large files, regardless of size is very important. If you do not have this in place, your staff members will look for workaround solutions that may compromise security, such as switching off the firewall or using their own cloud service provider.

 

If you like the sound of the ‘hands-off’ experience and having your IT and Cybersecurity taken care of by highly trained professionals, we would love to hear from you. Call our friendly team of experts on 0345 314 2001 for a relaxed chat about how we can make all this happen for you. Our team is ready and waiting to help in any way they can.

 

You can also find us at www.teckgenius.co.uk, where you’ll discover our full range of services that help you leverage the power of technology whilst enjoying the cost-savings that it brings. Alternatively, please contact us here

 

teckgenius-managed-aws-provider
teckgenius-managed-cloud-azure
teckgenius-dell-support-services
teckgenius-hp-IT-support
teckgenius-microsoft-support
teckgenius-cisco-support
teckgenius-Bitdefender-support
teckgenius-fortinet-support
teckgenius-SAP-support
teckgenius-symantec-support
teckgenius-veeam-support
How to share files safely without compromising your business security

Comments are closed.

Recent Posts
  • West London IT Services
  • West London IT Help
  • Remote IT Support West London
  • Outsourced IT Support West London
  • Onsite IT Support West London
Recent Comments
    Avatar of Teck Genius
    Teck Genius March 31, 2021
    Comments Disabled
    5 Reasons Why Your Business Needs an IT Managed Services Provider (MSP)
    What’s the Difference between a Managed Services Provider (MSP) vs Managed Security Services Provider (MSSP) ?
    About Us
    Address

    Teck Genius Ltd
    86-90 Paul Street
    London EC2A 4NE

    Contact Info
    • Mon - Fri | 0900 - 1730
    • 0345 314 2001
    • contact@teckgenius.co.uk
    Links
    IT Support Essex
    IT Support London
    IT Support United Kingdom
    IT Support for Architects
    IT Support for Charities
    IT Support for the Education Sector
    IT Support for Financial Services
    IT Support for Legal Services
    IT Support for the Professional Services Sector
    IT Support for the Property Sector
    Outsourced IT Support London
    24-Hour IT Support
    Remote IT Support
    IT Company London
    IT Support for Central London
    IT Support East London
    IT Support for North London
    IT Support for West London
    IT Support in South London
    Terms and Conditions
    Privacy Policy & Cookie Policy
    © 2021 Copyright All Rights Reserved | Teck Genius